As any small business owner can tell you, their time is extremely precious. That’s why business meetings are often a necessary evil. They may be needed, but they have to be quick, efficient and productive. To that end, here are three ways you can make sure that your meeting will be successful and not yet another waste of your time.
Select Your Location
A busy diner or cafe is not ideal for a serious financial discussion, but a sterile office building may not be great for creativity. Make sure you select a meeting location that matches your need for privacy, noise control or inspiration, and make sure that it’s in a comfortable setting. Also, make sure that you prepare appropriately. According to GoFloaters, meeting and event spaces are often set up with materials and technology that are commonly used for business meetings. The last thing you want is for your meeting to fail because you don’t have a pen, or to spend ten minutes trying to figure out how to access the Wi-Fi.
Set an Agenda
Business meetings have a nasty tendency to wander off track and into non-productive discussions. According to Calendly, you can keep your meeting focused by creating an agenda and sticking to it. As the meeting convener, it’s your job to find the balance; you want to keep to your agenda, but also make sure that related relevant details are discussed. Above all, try to avoid stifling discussion. Remember, as a business owner, you want to encourage your employees to engage in a free discussion of ideas without seeming like you are trying to end conversations that you don’t want to have.
Discussion is great, but it’s the action that counts. Redbooth suggests that at the end of the meeting, you should make sure you review who will be handling a follow-up and when the task will be completed. Be as specific and action-oriented as possible. If you’re the one who organized the meeting, remember, it’s your job to follow up on the follow-up. Make sure that you reach back out to your team after the meeting and send a summary of notes. Then, at a designated point, reach back out to your team to see how they are doing on their assigned tasks.
Holding a meeting isn’t rocket science, it’s just a matter of making sure that you prepare appropriately, keep the meeting on track and do any necessary follow up. This will ensure that the meeting is productive and not just a waste of time.
If you need more advice on how to run your small business, contact us for a consultation!